CONTRACTS, RFP’S AND BEO’s… IT’S ALL IN THE DETAILS!

By Jill Jackson, CMP

After being involved in RFP’s, contracting and event management for over 15 years, you definitely learn many valuable tips along the way.  Some cause new and exciting enhancements to your events while others cause sleepless nights, chest pains and new wrinkles!

I would like to share seven important items I believe will save the twitching eyes, lost hours of sleep and bring a sigh of relief knowing these important items have been covered. Continue reading “CONTRACTS, RFP’S AND BEO’s… IT’S ALL IN THE DETAILS!”

Association Meeting Planners – It’s a Sellers’ Market Out There : 2015 Update

By: Bennett Napier, CAE

I recently attended an event cohosted by the American Society of Association Executives, http://www.asaecenter.org/ and the AMC Institute, www.amcinstitute.org. AMCs Engaged is a pre event held in conjunction with the ASAE Annual Meeting.

One of the most important sessions was led by Michael Dominguez, CHSE, Senior Vice President and Chief Sales Officer for MGM Resorts International. His session was sponsored by ALHI Hotels and Resorts.

Mr. Dominguez shared a comprehensive update of both the global and North American meeting market trends. Most of the data source comes from https://www.strglobal.com/products/census-database.

For anyone that plans association or corporate meetings, there were some startling data points to consider as you plan future events: Continue reading “Association Meeting Planners – It’s a Sellers’ Market Out There : 2015 Update”

The Struggle Is Real

By Lauren Asbell, CMP

Within the last month I have planned and executed a large annual conference, moved  to a new city, started working from home and I’m currently planning four more annual conferences for 2015; the next one taking place in a week.  Now this blog is not intended to sound like a pity-party, on the contrary, I learned a lot the last couple of weeks about the similarities between meeting planning and moving. Continue reading “The Struggle Is Real”

Marketing Your Meeting – Before, During & After

By: Christina Welty

According to the American Marketing Association, “marketing is the activity, set of institutions, and processes for creating, communicating, delivering, and exchanging offerings that have value for customers, clients, partners, and society at large” (http://www.ama.org).

At Partners, we hold a lot of meetings.  In fact, three of our clients have their annual conventions this month!  Your core members know about the meeting, but it’s important to keep them coming year after year.  It’s also essential to attract new attendees to grow your meeting.  Here are some quick tips to market the value of your meeting in addition to the standard practices of postcards, brochures, etc.     Continue reading “Marketing Your Meeting – Before, During & After”

One Bride, Two Events

By: Shelly Sobol It’s not that I’m asking for some cheese to go with my ‘whine’, it’s just that lately I’ve learned more about event planning than I ever thought possible in a short amount of time. I’ve been working at Partners for 7 years this July and while I’ve never directly planned a board meeting, annual conference or training. I’ve sat by and listened; listened intently to everything that can and will happen when planning an event. I’ve quietly collected this knowledge for the time that I’ll need to use it. And that time is now! Continue reading “One Bride, Two Events”

Meeting Toolbox Essentials

By: Lauren Asbell, CMP

One of my favorite parts of magazines is when they ask people “What’s in your bag?”.  You can gain great tips on beauty products, books, how to pack, etc.

We have a few meeting planners in our office and I always like to take a peek at what they have in their toolbox.  I’ve picked up some great tips from them.  Below are my essentials. Continue reading “Meeting Toolbox Essentials”

Successful Event Execution or Disorganized Chaos!

By: Jill Jackson, CMP
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In event planning there is a never-ending “to do” list when it comes to preparations and perfecting execution of successful events. Most who don’t plan meetings and events full-time either believes it is fun or dread every minute of it! For me, I guess I have been involved in some type of event planning for as long as I can remember…or more like as long as I’ve been old enough to help my mother! My mom was the “party planner” for all family gatherings, friends and church events, as well as running her own catering business “for fun” on the side. My sister and I were always involved in some aspect of these events. Little did I know these experiences would help me learn the ins and outs of event planning and that it would be my professional career one day! Continue reading “Successful Event Execution or Disorganized Chaos!”

5 Contract Clauses to Never Overlook

By: Danielle Jessup

Contracts can be a scary task if you are not familiar with the different clauses and terminology used today. The APEX Contracts Accepted Practices is a great tool to keep on file and reference before signing any contract/agreement. Picture this, you sign a contract for a client’s meeting and didn’t review the function space in its entirety. You get onsite and the meeting room that you thought you had on a 24 hour hold is not available until that evening. So you, your staff and the conference materials now have to wait a full day to move into the “office space”. Something so small can set your meeting off to a bad start. Whether you are working on a large annual conference or a small board meeting contract, here are 5 clauses that you should never overlook. Continue reading “5 Contract Clauses to Never Overlook”

Once a Nole, Always a Nole: How to Retain Members

By: Shelly Sobol

Since I was a kid, I remember being dressed in Florida State University outfits/colors and would even ask for new FSU stuff for holidays and birthdays. Even thouFSU membershipgh I grew up seven hours south of Tallahassee, the Seminoles were always my favorite team.

Fast forward to 2003 and my freshman year at college. I went to every single home game… but it wasn’t always about the football. Yes, I loved the exciting plays and yelling about bad calls. But outside of that, the reasons I went every week, and the reason I have hardly missed a home game in the 11 years I’ve lived in Tallahassee is for 3 reasons (in no priority order). Continue reading “Once a Nole, Always a Nole: How to Retain Members”