Successful Event Execution or Disorganized Chaos!

By: Jill Jackson, CMP
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In event planning there is a never-ending “to do” list when it comes to preparations and perfecting execution of successful events. Most who don’t plan meetings and events full-time either believes it is fun or dread every minute of it! For me, I guess I have been involved in some type of event planning for as long as I can remember…or more like as long as I’ve been old enough to help my mother! My mom was the “party planner” for all family gatherings, friends and church events, as well as running her own catering business “for fun” on the side. My sister and I were always involved in some aspect of these events. Little did I know these experiences would help me learn the ins and outs of event planning and that it would be my professional career one day! Continue reading “Successful Event Execution or Disorganized Chaos!”

5 Contract Clauses to Never Overlook

By: Danielle Jessup

Contracts can be a scary task if you are not familiar with the different clauses and terminology used today. The APEX Contracts Accepted Practices is a great tool to keep on file and reference before signing any contract/agreement. Picture this, you sign a contract for a client’s meeting and didn’t review the function space in its entirety. You get onsite and the meeting room that you thought you had on a 24 hour hold is not available until that evening. So you, your staff and the conference materials now have to wait a full day to move into the “office space”. Something so small can set your meeting off to a bad start. Whether you are working on a large annual conference or a small board meeting contract, here are 5 clauses that you should never overlook. Continue reading “5 Contract Clauses to Never Overlook”

Once a Nole, Always a Nole: How to Retain Members

By: Shelly Sobol

Since I was a kid, I remember being dressed in Florida State University outfits/colors and would even ask for new FSU stuff for holidays and birthdays. Even thouFSU membershipgh I grew up seven hours south of Tallahassee, the Seminoles were always my favorite team.

Fast forward to 2003 and my freshman year at college. I went to every single home game… but it wasn’t always about the football. Yes, I loved the exciting plays and yelling about bad calls. But outside of that, the reasons I went every week, and the reason I have hardly missed a home game in the 11 years I’ve lived in Tallahassee is for 3 reasons (in no priority order). Continue reading “Once a Nole, Always a Nole: How to Retain Members”

“We’ve double booked your meeting space”… Now What??

By: Lauren Millard

“Hi.  We’ve accidentally double booked your meeting space”.   As a meeting planner, that might be one of the worst phone calls you can get.  As if planning a meeting wasn’t stressful enough (Don’t believe me?  Read our previous post here!), now you’re workload has just been increased.

I just started planning meetings this year, and I was hit with this phone call.  As someone who was still learning the ins and outs of meeting planning, this sent me into a panic.  I learned a lot from the experience.  Here are some quick tips if you’re ever in this situation. Continue reading ““We’ve double booked your meeting space”… Now What??”

5th Most Stressful Job in 2014 – Event Coordinator

By: Danielle Jessup, BS

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 When you hear that enlisted military personnel, military generals, firefighters and airline pilots are among the top four most stressful jobs in 2014, you are probably nodding your head in agreement.  Especially since they all deal with the safety of others and are considerably dangerous jobs. Now if I had to guess, you are probably not thinking that number 5 is an event coordinator. Why is it that we love this profession, specifically association meeting management which is the most challenging type of event planning?  For me, it’s the challenge of demanding budgets, tight deadlines and ensuring attendee satisfaction.  Here are three easy tips to help you stay calm. Continue reading “5th Most Stressful Job in 2014 – Event Coordinator”

Tips for Working with a Graphic Designer

By: Lauren Asbell, CMP

 It’s 9:00 a.m. Monday morning and your board has decided they want a brand new logo for the association.  Who you gonna call?  A GRAPHIC DESIGNER!

Ok, so I’m a designer, not a writer, but if that situation did happen a graphic designer would be the perfect person to call.  Below are some tips to successfully work with a designer. Continue reading “Tips for Working with a Graphic Designer”

WE ARE PLANNING AN EVENT! WHAT DO WE DO NOW???

By Jill Jackson, CMP

In my career of event planning, I have planned numerous types of meetings and events – conventions and trade shows, educational workshops, weddings and receptions, birthdays, baby showers and anniversary parties…  You name it! I have probably had a hand in planning some part of it.

As Senior Meeting Planner at Partners in Association Management, my knowledge and creativity are always put to the test in planning meetings and events with very limited budgets, but of course requiring a successful outcome and memorable experience. Continue reading “WE ARE PLANNING AN EVENT! WHAT DO WE DO NOW???”